Student application statuses vs. internal statuses on myCareer and what they mean

August 19, 2019 Management Career Services

When applying for work term positions using myCareer, it is smart to keep an eye on the status of those jobs to see whether you’ve successfully advanced to the next stage of the hiring process. Depending on the number of jobs you’ve applied for, you may be monitoring a long list of statuses. We often get questions from students who are not sure what the difference is between the Application Status and Internal Status posted for the jobs they’ve applied for, and what each status really means.

The main difference between Application Status and Internal Status is that Application Status indicates the student’s current standing in the hiring process whereas the Internal Status indicates the portion of the internal hiring process that MCS is facilitating with the employer. As a student, your focus should be primarily on your current Application Status. Refer to the table below to help you decipher what each status means for your job search standing.

These are the terms you may come across under the APPLICATION STATUS column, what they mean, and how they may impact your next steps.

Status Visible To	Status Being Shown	What This Status Means
All Applicants	Application Submitted	You have submitted an application for this position
All Applicants	Position Cancelled	The employer is no longer looking to fill this position
Only the applicants affected	Not Selected for Interview	The employer has not selected you to advance to the interview stage of the hiring process
Only the applicants affected	Selected for Interview	The employer has selected you to advance to the interview stage of the hiring process. You will be notified of an interview offer via myCareer OR MCS will contact you once the employer has provided an interview schedule OR the employer may contact you directly to schedule your interview
Only the applicants this applies to	Application Withdrawn	You have chosen to withdraw your application to this position (or MCS has withdrawn your application on your behalf) and will no longer be considered for the role
Only the applicants this applies to	Interview Booked	You have booked your interview through myCareer or the employer has confirmed to MCS that you have booked an interview directly with them.
Only the applicants this applies to	Interview Declined	You have declined an interview through myCareer or the employer has confirmed to MCS that you have declined an interview directly with them.
Only the applicant affected	Position Offered	You have interviewed for this position, and the employer has made a job offer.
Only the applicant affected	Position Accepted	You have accepted the employer’s job offer for this position.
Only the applicant affected	Position Declined	You have interviewed for this position and declined the employer’s job offer.
Only the applicants affected	Not Selected for Position	Another candidate has been selected for this position.
Only the applicants this applies to	Other Position Accepted	You have accepted another position.

These are the terms you may come across under the JOB STATUS column, what they mean, and how they impact your next steps.

Status Being Shown	What This Status Means
Job Posted	Job has been posted but the application deadline has not yet been met
Applications Sent	Job applications have been either sent to the employer by MCS OR the employer has viewed the applications online
Applications Follow Up 1	MCS has reached out to the employer one time to get some update on the applications
Applications Follow Up 2	MCS has reached out to the employer two times to get some update on the applications
Applications Follow Up 3	MCS has reached out to the employer three or more times to get some update on the applications
Interview Selection Pending	The employer has advised MCS that interviews will be held but no date/times/ or interviewees names have been provided as yet
Interview Schedule Pending	The employer has given full interview information, interviews have been setup but not yet confirmed by all interviewees
Interview Feedback Pending	The interviews have been confirmed with the employer, and/r the interviews have been held and MCS is awaiting a job offer and/or interview feedback from the employer
Filled	The job has been filled by the successful candidate
Filled With Conditions	The job has been filled by the successful candidate but is MCS is still monitoring the recruitment to ensure all required conditions of hire have been completed and/or required position funding has been obtained
Closed	The hiring process is over and the job posting is no longer active.

For further assistance navigating myCareer, students are encouraged to refer to our myCareer User Guide for Students.

Booking an interview time slot in myCareer

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If you receive an urgent interview request email from Hire.Business@Dal.ca notifying you that you have been selected for an interview, you are expected to log in to myCareer IMMEDIATELY (by the end of the day upon receiving the offer) to book an interview time.

Follow the steps below to book your interview time slot:

Log in to myCareer: https://mycareer.dal.ca/login/student.htm
From the main Dashboard, click on the Interviews tab.
Use the drop-down list to view Today / Upcoming (or to past interviews)
Click the blue View button in the row marked, “Unscheduled Interviews”.
In the results screen, you may have more than one job interview request listed. Click the blue View button next to each interview request, to see the full details.
The next two screens will contain important interview details as well as the available interview times:
a) Once you have reviewed the details, click the blue Book My Interview Appointment button.
b) From the schedule provided, select one of the available timeslots and click the blue Book (If the timeslot is already booked by another student, it will be noted as “Reserved”.)
You may be prompted to provide additional information, for example, if it is a phone interview, you may be asked to type in your phone number.

Your interview booking will be confirmed on the following screen where you will also see the options to reschedule the timeslot or decline this interview. If you simply chose the wrong timeslot, please click Reschedule Interview, rather than Decline.

If you need to refer to the interview details again later, go to the Interviews tab on your Dashboard and click on the blue View button next to your Booked Interviews. You can then view the details of any of your interview bookings by clicking the blue View button next to the applicable booking line.

Once all timeslot bookings are complete, MCS staff will finalize the schedule of interviews with the employer. If you need to cancel or reschedule your booking after the interview schedule is finalized, please contact hirebusiness@dal.ca directly.

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For more myCareer tips, consult our other Student User Guide tutorials.

Understanding the myCareer main menu: Management Career Services vs. Career Services

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When you log in to myCareer, the main menu (left-hand side of the screen if viewing from a laptop/desktop computer) presents you with these menu options:

Dashboard – This is where your dashboard of popular myCareer functions and account information is located.

Contact Us – This is where you will find the contact information for Dalhousie’s Career and Co-op Offices.

Events Calendar – This is where students can view & register for a wide variety of interactive career development sessions.

Top Co-op Employer – This is where students are able to nominate their co-op employer for a Dalhousie Top Co-op Employer Award.

Career Services – This is the section where students and alumni can look for non co-op jobs including: full-time, part-time, summer, casual, and recent grad job postings or volunteer opportunities.

Management Career Services – This is where current BMgmt, BComm, CRMBA, or MLIS students can access a variety of services, features, and information, according to their program-specific service agreement with the MCS office. Those services may include career appointments, access to work term-specific job postings, access to exclusive workshops and event registration, and more.

Co-Curricular Record – This is where you can create, view, print or add to a record of any validated extra-curricular activities you participate in at Dalhousie.

DALConnects – A points-based Dalhousie leadership program that enables students to work toward adding DalConnects to their Co-Curricular Record by participating in designated workshops, events, and activities that help them build leadership-related skills and experience.

Logout – This should be obvious, but for those of you who missed your coffee this morning, this is where you can go to logout of the myCareer website.

Many students confuse the Career Services Tab with the Management Career Services Tab. Allow this basic diagram to illustrate the primary differences:

For more myCareer tips, consult our other Student User Guide tutorials.

View and Register for Events in myCareer

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Extending your education outside the classroom, MCS offers students a variety of interactive career development events and activities, including:

Workshops
Employer Information and Recruiting Sessions
Corporate Tours
Networking Events

The various career development events and activities available to students are centrally listed in the myCareer events calendar. This calendar is updated frequently with new opportunities.

Students can view event details (such as the date, time, and event description) as well as register for events by clicking on the event title in the calendar.

Choosing to participate in career development opportunities will increase your knowledge of the job market, develop your employable skills and expand your network. Engaged students have proven to be successful in securing promising employment opportunities.

To view and register for events follow these steps:

Under Dashboard in the main menu (left-hand side of the screen if viewing from a laptop/desktop computer), click on Events Calendar OR click on the blue circle icon in the bottom right corner and select Register for an Event then select myCareer Events Calendar in the pop-up box.

To view the details of a specific event, click on the event’s title in the calendar

If you wish to register for the event click the blue Register for this Event button

If after registering you find you are not able to attend, we ask that you return to the screen showing the event details and click on cancel registration. This will release your spot so that other students interested in attending can go.

You will receive an event registration reminder the day prior to the event.

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For more myCareer tips, consult our other Student User Guide tutorials.

Receive notifications of new jobs in myCareer

August 19, 2019 Amy McLellan

Did you know that you can receive automatic email notifications when new positions are posted on myCareer? This is just another way to make your job search easier! Here’s how to set it up:

Click on the Blue Circle Icon in the bottom right corner and select Search Postings, then select either “Full/Part time, Volunteer” or “Co-op/Internship – Faculty of Management” in the box that appears. Students looking for their Co-op or Internship position must click on the “Co-op/Internship- Faculty of Management” option.

Click the blue Search Job Postings button at the top of the screen to search all jobs or conduct an advanced search using any of the following criteria:

Date Live
App Deadline
Featured Posting
Organization
Term Posted
Job Title
Job Location

Your search criteria will generate a list of jobs based on your selections. You then have the option to click Save My Search Results which will save you time when conducting a similar search in the future.

Create a name for your search in the “Save this search as” box (i.e. Fall 2019 Co-op Positions, Graduate Job Opportunities, etc.)

Below the “Save this search as” box, check the box that says, “Check the box if you also want to be notified by email when new Job Postings that match this criteria are added”.

Click Save

When new job postings (in accordance with your search criteria) are added to myCareer, you will be sent an email notification. Only one email is sent per day that will contain all new job postings.

If your Dal email account is not your primary or most frequently checked account, and you are concerned about missing either a myCareer notification email, or other emails from Dal (since all communications must be sent to your Dal account only), you can set your Dal emails (Office 365) to be forwarded to another account. Dalhousie University’s recommended best practice is not to forward all mail, therefore, if you choose to set up a forward to another email account you are accepting the potential risk.

Login to http://my.dal.ca
Click the square made of nine tiny squares (usually upper left) and choose Outlook
Click the * gear icon (between the bell and the question mark) in the upper right
In the bottom right, click on View All Outlook Settings
In the left-hand panel, under Mail, click Forwarding
Click “On” the option for Enable Forwarding
Enter the e-mail address you want to forward the e-mail to in the white space underneath
Click the Save button at the top

If you require further Dal email assistance, please visit Dal.Ca/help, email support@dal.ca or call 902-494-3834.

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For more myCareer tips, consult our other Student User Guide tutorials.

Using the Resources Tab in myCareer

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The Resources pages in the Management Career Services section of myCareer are where students can access:

myCareer Student User Guide: contains tutorials on how to use myCareer.
Industry Fact Sheets: each fact sheet contains useful information about the nature of a specific industry, industry-specific skills and recruitment habits, job search tips.
Program-specific Form Information: including links on how to complete self-developed job approval forms, and Work Term Student Acceptance Agreement forms.
Informational Handouts: including program fact sheets containing work-term requirements that can be shared with prospective employers.

Here’s how to access the Resources pages in myCareer:

Log in to myCareer: https://mycareer.dal.ca/login/student.htm
Click Management Career Services option in the main menu
Now, select the Resources icon

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For more myCareer tips, consult our other Student User Guide tutorials.

View and upload your documents in myCareer

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The myCareer site allows you to upload, preview, or retrieve your documents at any time, even before you are released to look at co-op and internship jobs.

It is important to remember that myCareer is not intended as a long-term file storage solution. Be sure to save copies of all your application documents to your own personal computer drive or web-based file storage account.

Follow these instructions to upload and view your documents in myCareer:

For Co-op and Internship students, click on Management Career Services in the main menu (left-hand side of the screen if viewing from a laptop/desktop computer). Students looking for summer and graduate opportunities can look under Career Services.

Click on My Documents option from the main menu or the Work Term Documents icon.

Click the blue “Upload Document” button at the top of the screen.

Select the type of document

Enter Document Name and select Document Type
Click Choose File, choose your document on your computer, and click Open. Students can only upload PDF copies into the myCareer system.

Click on Upload Document

You should then notice a green box appear on screen indicating that your document has been uploaded successfully, and you will be returned to the My Documents screen.

From the Documents screen, you can view documents like your cover letter, profile, resume, transcript, or application packages by clicking the View button beside the document type you are interested in. After clicking View, a list will display all of the documents of that type that have been uploaded to your account to date. You are able to view each document by clicking on the Quick Preview button beside it or click on the Download PDF button to access a copy of it.

Job Application Document Tips:

The quality of your job application documents and application packages will determine whether you are screened in or out for the next stage of the hiring process. How do employers shortlist applications? Firstly, they omit applications with obvious errors, such as:

Incomplete applications / missing documents
Referencing the wrong contact person or company
Misspelling the contact person’s name or company
Spelling and grammar errors

These simple mistakes are frequent among students who apply to positions at the last minute, don’t proofread their work, and /or continue to reuse the same application for each job posting.

To ensure you present yourself as the best candidate for the job, be sure to tailor your documents (resume and cover letter) and application packages to each job posting and make time to review each document carefully before submitting your application to an employer. Be sure to remove any blank pages from your documents before creating your PDFs!

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For more myCareer tips, consult our other Student User Guide tutorials.

Navigating the myCareer Dashboard

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Upon entering myCareer, you will see the main menu (left-hand side of the screen if viewing from a laptop/desktop computer); the two menu options that most students find confusing are Career Services and Management Career Services.

As a Dalhousie student, you have access to the career services and resources provided by the Bissett Student Success Centre (located in the Student Union Building on the Studley campus) which can be found under the Career Services tab. This includes job postings for part-time, full-time, summer, casual, and volunteer positions, among other non-co-op opportunities.

BComm, BMgmt, and CRMBA students will have access to the exclusive and industry-specific services and resources provided by Management Career Services. This includes Co-op/Internship job postings, registration for exclusive career events and employer information sessions, as well as the ability to book a 30-minute meeting with a Career & Recruitment Specialist. Students should be in the habit of logging into myCareer often to see new opportunities as they become available.

In the main part of the screen you’ll see a blue circle icon in the bottom right corner; click to action the following options: Search Postings, Book an Appointment, Register for an Event, and Submit A Form. Underneath your name on the main screen, there are multiple tabs that feature popular menu services offered through myCareer, which include:

Dashboard
Co-op
Co-Curricular Record
Documents
Interviews
Appointments
Event Registration

The default view when you log in is the Dashboard tab. Within the Dashboard tab, you can toggle between the Overview, My Account, My Forms, and My Calendar buttons. The Overview button displays your upcoming schedule, featured job postings (Co-op and Non Co-op), and any upcoming events or workshops. The My Account tab displays pertinent information to the account user and allows you to make edits to certain fields. Please note that the My Forms button does not currently host information for Faculty of Management student users. The My Calendar button allows you to view the events you have registered for, appointments you have booked, or job interviews you have scheduled. The default calendar view will not display the content until you click on the gray Toggle Filters button and select which items you wish to view.

Co-op

Click on the Co-op tab to view details regarding your Co-op Record and Co-op Sequence.

Co-Curricular Record

The Co-Curricular Record recognizes your extra-curricular activities and experiences outside the classroom. The Co-Curricular Catalogue is a searchable database of opportunities and can also be accessed under the CCR tab on the left navigation bar. If you have created a Co-Curricular Record (CCR), click on this tab to view the activities that have been posted to your CCR. To print your CCR, or add a new position to your record, click on Co-Curricular Record in the main menu.

Documents

The Documents tab allows you to view any files you have uploaded to myCareer, such as cover letters, resumes, and application packages. When viewing your documents, myCareer gives you the option to toggle between Bissett Student Success Centre Documents and Management Career Services Documents at the top of the box. Note: It is important to remember that myCareer is not intended as a long-term file storage solution. Be sure to save copies of all your application documents to your own personal computer drive or web-based file storage account.

Interviews

This area will detail interviews you have been selected for that are unscheduled, and interviews that have been booked, with respect to current or past applications. The default setting is “Today / Upcoming” but this can easily be changed by selecting another option from the drop-down list.

When employers want to use myCareer as a resource to schedule interviews with prospective Co-op students, you will be notified by email to log in to the myCareer site and confirm a timeslot for your upcoming interview.

Appointments

During a 30-minute, one-on-one appointment, an MCS Career and Recruitment Specialist will provide industry-specific expert advice to meet your individual needs. We provide appointments for:

Work term sequence and eligibility
Your job search and networking strategy (including working abroad)
Interview preparation and practice
Resume review and revision
Co-op work permit for international students who wish to work in Canada

Under the Appointments tab, students can view any upcoming or past appointments that have already been booked or cancelled.

Event Registration

If you have registered for one of our upcoming events, (such as a workshop, information session or recruiting event) the time and place of the event will be listed in this section. To retrieve a detailed description (date, time, location) of the event you have registered for, or to cancel your registration, simply click on the blue “View” button to the left of the event and open the event details in the current or a new window.

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For more myCareer tips, consult our other Student User Guide tutorials.

Applying for jobs in myCareer

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Once you have found a job you are interested in, follow these steps to submit your application:

Read through the entire job posting carefully, paying close attention to the Application Procedure and Application Documents requested in the Application Information section.

If the Application procedure is listed as “Through myCareer” click on either the black APPLY button at the top of the job posting screen, OR click on the blue circle icon in the bottom right-side of the screen and select APPLY.

You now have two options:

A. apply with an existing application package that has already been created in myCareer OR

B. create a new customized application package by uploading the required documents, naming the application package, and selecting the documents to include in this package. Please see the tutorial How to Create an Application Package for more details on how to do this.

To keep track of your various applications, we recommend naming any new packages you create with the specific job ID number and title of the posting.

Once you apply you will be taken to a screen that indicates your online application has been submitted. Please be aware that employers can view the time and date that applications have been submitted, and no applications will be accepted after the position’s application deadline, as stated in the posting. However, you do also have the option of cancelling your application once it has been submitted (and re-applying with another if desired), as long as this action is taken before the application deadline.

You can view your co-op or internship application history by clicking on Management Career Services in the main menu and clicking on the Work Term Application Record icon, or by clicking on the Applications option under the Management Career Services menu.

Occasionally, when you’re applying for Co-op and Internship jobs through myCareer, the job description specifies that you must apply for the job directly on the employer’s website as well as upload an application on the myCareer System.

Why do you have to do both?

This application procedure must be followed because employers often use the myCareer system to set up interview slots and contact chosen students. If Management Career Services has no record of your application, then when an employer sets up interviews in the myCareer system they would be unable to request an interview with you. Therefore, be sure to apply as directed to avoid the loss of an interview.

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For more myCareer tips, consult our other Student User Guide tutorials.

Finding Volunteer Opportunities in myCareer

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Do you need to enhance the experience and/or reference section of your resume? Volunteering is an excellent way to develop your skill set and build a valuable professional network! Volunteer opportunities (of all commitment levels) are frequently advertised on myCareer. Follow these easy steps to find the available volunteer positions:

Log in to myCareer: https://mycareer.dal.ca/login/student.htm
Click the Blue Circle Icon in the bottom right corner and select Search Postings and click on “Full/Part time, Volunteer” in the box that appears
When you search the job postings, choose Volunteer in the Position Type section, or click on the Volunteer button under the Quick Search list at the bottom of the Career Services job postings page.
Click Search and VOILA! Opportunities galore!

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For more myCareer tips, consult our other Student User Guide tutorials.

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Category: Career Resources