Heather MacFadyen, the new Collections Strategy Librarian

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The Dalhousie Libraries are pleased to welcome Heather MacFadyen to the new role of Collections Strategy Librarian. In this new role, Heather will provide analytical, assessment, consultation, and planning services to support collection activities for the Dalhousie Libraries.

Heather started with the Dalhousie Libraries as an intern in 2011 while she completed her MLIS degree. Soon after graduation, in the fall of 2012, Heather secured a ten-month term as the management and economics librarian at the Killam Library. She was also responsible for helping to build the scholarly communication infrastructure for online journals being published at Dalhousie.

When her first ten-month term wrapped up in June 2013, Heather then worked in a twelve-month term as the Collections Services and Scholarly Communications Librarian. In this role, Heather has proven herself to be a valuable contributor to the Dal Libraries, serving Killam-based faculty and students and also serving system-wide needs in the areas of collections analysis and scholarly communications.

This past year, Heather was heavily involved in a large and significant initiative to develop a new acquisitions allocation formula, and has been instrumental in the creation of the Scholars@Dal faculty profiles and other DalSpace enhancements. In addition, Heather has participated as an active member of several Dal Libraries committees.

Heather has a PhD in English literature from the University of Ottawa. Before working in libraries, she worked in the telecommunications industry in a variety of communication and information management roles, producing everything from technical manuals to comics. These skills have served her well in the many roles and projects that she’s taken on with the Dalhousie Libraries.

Please join us in welcoming Heather to her new role with the Dal Libraries!

Reflections on a Career in Libraries: we say farewell and good luck to retiring librarian Gwyn Pace

Gwyn Pace for blog

Gwyn Pace has worked at the Dalhousie Libraries for thirty years, serving the information needs of students and faculty. Throughout her career, Gwyn has been the history subject specialist, the Dalhousie Libraries Document Delivery Librarian, the Circulation Librarian for the Killam Library and more recently the Copyright Liaison Librarian, as well as always spending some of her time working at the reference desk, her first library love. She recently reflected on her career at the Dalhousie Libraries on the occasion of her retirement.

Gwyn started working in libraries as a library assistant at Saint Mary’s University, where she was fortunate to work with two librarians who encouraged her to go to library school, Jane Archibald and Margot Schenk. Jane also worked at the Dal Libraries for many years and Margot went on to become the University Librarian at Saint Mary’s. Gwyn found that working in reference was always interesting and that it was fun to help people find things they needed for their research. While doing her library degree at Dalhousie she continued working as a library assistant at Saint Mary’s and later worked as a student assistant with the reference department at the Killam Library.

When asked about how things have changed since she started working at the Dalhousie Libraries, Gwyn says, “There have been big, big changes in both Document Delivery and Reference. In Document Delivery, a request would start as a 4 part paper form in a typewriter. We’d then mail the request to another library. Back then, there was usually a three-week turnaround time for articles and books. Now, we can get articles from around the world to faculty and students in a day. The number of requests we’re able to process has also increased. In social sciences and humanities alone, we used to do around 1,000–2,000 requests a year for Dalhousie patrons, and now Document Delivery handles 16,000 patron requests a year,” says Gwyn.

As for changes at the Reference Desk, Gwyn says, “I can still remember when we got the first computer in our office in the Killam—we had a competition to name it. Initially, we weren’t too sure what to do with Max because we were still using the card catalogue to search. In the card catalogue, we could find things by author, title, and three subject headings, if we were lucky.
“Eventually we moved to CD-ROM databases, and then searching an online catalogue using very cumbersome codes that you had to type in correctly or you wouldn’t get any results. Now, with today’s web-based catalogue and databases, everything is at our fingertips from home or here on campus,” she says.

Gwyn was also the coordinator of the Council of Atlantic University Libraries (CAUL) Document Delivery Group for eleven years, which gave her the opportunity to connect with colleagues around the region. “Working with the Document Delivery group and the people at CAUL has been a real highlight. We really had to work together to develop policies and procedures because we were sharing the Relais management system across the Atlantic universities. I met some really wonderful people as a result of this work. The Document Delivery staff here at Dalhousie have worked so well together to provide a pretty terrific service. It’s to their credit that all of the work gets done,” she says.

A funny memory from Gwyn’s early days as the subject specialist in history comes from a misadventure in buying books for the library. “I had to select books for the collection from these 3 x 5 pieces of paper that came from the publishers. Canadian History is a PhD area of study, so I really wanted to continue building the collection. I found this book about the history of Quebec that was very reasonably priced, so I ordered it. When it arrived, I was very surprised that it only measured 1.5 inches by 1.5 inches (4 x 4 cm.). Luckily, the book cost only $5, but I kept it on my desk for a long time to remind me to be a little more careful with what I ordered!” laughs Gwyn.

Having spent 30 years at Dalhousie, it’s no wonder that Gwyn has met a lot of people and will miss lots of things about working here. “Of course I’ll miss my colleagues in the Dal Libraries, and the satisfaction that comes from helping students. I’ve been so lucky to work here at the Dal Libraries with wonderful librarians and other library staff such as Marlyn McCann of Document Delivery and Sandy Dwyer, who was the Head of Circulation. And the University Library administration has been very supportive of the Document Delivery service.

“Many faculty in the history department, particularly Cynthia Neville, Larry Stokes, and Judith Fingard were all very encouraging and helpful when I was starting out as the history subject specialist. And just being part of an organization that makes you think and allows you time to help people find things that they need for their research is very satisfying,” says Gwyn.

As for her plans after retirement? “I don’t have any big plans. I want to be able to do some projects at home, gardening, digitizing of family photos, visiting family out west,” says Gwyn, a native of Vancouver. “I am looking forward to having a little more flexibility in my schedule,” then she adds, with a twinkle in her eye, “but I might come back looking for a project!”

All of the Dalhousie Libraries staff wish you the very best on your retirement, Gwyn. We will miss your thoughtfulness, your dedication to your work, and of course, your Christmas cookies!

Lindsay McNiff, the New Learning and Instruction Librarian

Lindsay McNiff


The Dalhousie Libraries are pleased to welcome Lindsay McNiff to the new role of Learning and Instruction Librarian.

Lindsay originally came to the Dalhousie Libraries from Toronto in the summer of 2012. She started as a limited term librarian, spending five months at the Killam and five months at the Kellogg. Eventually, her term was extended, giving her some new subject specialist areas of responsibility such as dentistry, management, and economics.

In her new role, Lindsay’s subject areas are social work, information management, and dentistry. To fulfil the learning and instruction aspect of her position, she will be providing systemwide support for various instructional initiatives with online and classroom learning. Lindsay will be advocating for active (hands-on) and experimental learning techniques in the classroom, regular assessment of library instruction, inventive uses of technology for online and face-to-face learning, and faculty outreach. She will also continue to manage the Dal Libraries’ collection of online tutorials.

This fall, Lindsay will again be working closely with the Faculty of Arts & Social Sciences (FASS) as part of their First Year Seminar Pilot Project. This is the second year for the two-year pilot project that offers small seminar sections on a variety of intriguing topics to first year students with the goal of fostering engagement and academic socialization. Lindsay and three other Dalhousie librarians, Oriel MacLennan, Dominic Silvio, and Karen Smith, will work with the professors and students to weave 21st century fluencies into the course content.

Lindsay will be spending her time at the Kellogg and Killam Libraries. If your areas of study include social work, dentistry, or information management, you can schedule an appointment for research assistance with her at Lindsay.mcniff@dal.ca

Congratulations, Lindsay, from all of your colleagues at the Dalhousie Libraries!

A New Associate University Librarian: Michael Moosberger — AUL for Research & Scholarly Communication

Moosberger AULThe Dalhousie Libraries are welcoming Michael Moosberger to the new role of Associate University Librarian for Research and Scholarly Communication. The appointment will be effective July 1 for a five-year term.

Michael is currently serving as the University Archivist, Head of the Digital Scholarship, Maps & GIS units and is a member of the Libraries’ Senior Management Team. This new AUL role strategically complements the initiatives and departments he already oversees.

The Selection Committee was impressed by Michael’s leadership, views on research, pragmatic approach to innovative projects, open management style, and communication abilities, as well as the strong support from the people who work with him.

Michael has over 25 years of experience in archives. He has been at Dal over thirteen years, and before that, he worked in archives in the University of Manitoba and in the Hudson’s Bay Company Archives at the Provincial Archives of Manitoba. Michael holds a Master of Arts in History from the University of Windsor and certificates in archival and public sector management. He is a frequent presenter at conferences and workshops and has held leadership positions with national archival associations. During his career, Michael has secured over $600,000 in grant funding.

Research and scholarly communications are central activities for the university community, and these activities inform teaching and learning, and foster a culture of inquiry and engagement. “In addition to providing the most fulsome access to scholarly resources possible, academic libraries have been increasing the level of support they provide to students and faculty, to enhance the quality, visibility and longevity of scholarly output. Having Michael in the role of AUL for Research and Scholarly Communication will enhance the ability of the Dalhousie Libraries to support the research enterprise and scholarship of our colleagues across the university,” said Donna Bourne-Tyson, University Librarian of the Dalhousie Libraries.

Congratulations, Michael!

Welcome Library Interns!

welcome interns

Every year, the Dalhousie Libraries hire student interns from the School of Information Management and NSCC  to give them hands-on library experience. Intern training day gives these interns a chance to learn more about all aspects of the Dalhousie Libraries.

The students heard presentations from representatives of all five Dal libraries, the Archives and GIS centre, copyright, and Library IT services. The interns also participated in an activity called Inventory, which allowed them to figure out what style of person they are in a work setting: Driver, Amiable, Analytical or Expressive. The interns also learned about updating subject guides, navigating the library website, searching techniques, and RefWorks.

welcome interns 2014

Watch for the interns this summer in a Dalhousie Library near you. They are ready and willing to help. Welcome library interns!

Nellie Renzelli Joins the Office of the University Librarian


Nellie Renzelli has worked at the Killam Library for almost twenty years. In that time she has worked in conservation, preserving and repairing materials; and in the bindery, binding journals and other printed library materials. Nellie also worked in serials and in the mail room. In addition, she has also provided public assistance with serials and the microforms.

“It was my great pleasure to supervise Nellie for a number of years. Her positive attitude toward her work and her willingness to take on new challenges make her a real asset to the library. It will be wonderful to see her friendly face in the Library Administration Office!” said Susan Harris, one of Nellie’s supervisors.

We now welcome Nellie into her newest role, Administrative Assistant in the Office of the University Librarian, located in the Killam Memorial Library. “I am so happy to join the team in the Administration Office,” said Nellie. She will be providing reception services, putting items on e-reserve (materials faculty want put on reserve for students), providing front-line customer service at the Killam Library Service Point, and other administrative duties.

“I’m very happy that Nellie has joined the Administration Office and I look forward to working with her,” said Janice Slauenwhite.

Nellie will also be taking part in the 10k run in the Bluenose Marathon this weekend. Best of luck, Nellie!

Victoria Day Hours at the Dalhousie Libraries

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Who’s open, who’s closed this holiday Monday (May 19)?

Sir James Dunn Law Library — closed

W.K. Kellogg Health Sciences Library — noon–6 p.m.

Killam Memorial Library — closed

MacRae Library — closed*

Sexton Design & Technology Library — 10 a.m.–6 p.m.

The rest of the weekend, all of the libraries will be on regular summer term hours.

*Please note that the MacRae Library is closed on Friday, May 16 due to construction.

Copyright and Fair Dealing 101: Audiovisual materials in the classroom

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Copying Audiovisual Works

Under the fair dealing guidelines, Dalhousie faculty and staff may make a copy of up to 10% of a copyright-protected audiovisual work and distribute the short excerpts (see Fair Dealing Guidelines, section four) for research, private study and educational purposes, among other purposes, subject to the safeguards discussed below.

Acceptable methods of distribution include inclusion in a classroom presentation or in an learning management system (LMS), and emailing the excerpt to students.
Audiovisual works include motion picture films, television programs, and videos in any format or on any medium.

Copies of short excerpts of audiovisual work are only to be provided or distributed to:
• students enrolled in a course of study;
• to other Dalhousie faculty members and administrative staff of the university; and/or
• to faculty members or students at another university with whom the faculty member is engaged in collaborative research
Performing Audiovisual Works

(a) Performance to students, at Dalhousie premises, for educational or training purposes
The fair dealing guidelines do not apply to the public performance of an audiovisual work. However, Dalhousie faculty and staff can rely on the exception in section 29.5(d) of the Copyright Act, which permits Dalhousie faculty and staff to perform an audiovisual work:

• before an audience consisting primarily of students, instructors or any person who is directly responsible for setting curriculum at Dalhousie;
• on Dalhousie premises;
• for educational or training purposes; and
• the copy of the work being performed is not an infringing copy or the person responsible for the performance must have no reasonable grounds to believe that it is an infringing copy.
Please note: this exception does not permit the copying of any part of an audiovisual work, even if it is necessary to copy the work in order to perform it.

(b) The Exception for Works Available through the Internet
Section 30.04 of the Copyright Act permits reproducing, communicating and performing in public by an educational institution or a person acting under its authority, for educational or training purposes of a Work that is made available through the Internet. This includes an audiovisual work posted to the Internet (e.g., a video posted on YouTube).

These materials are adapted from materials developed and owned by The University of British Columbia (the “UBC Materials”), and are used with consent of The University of British Columbia (“UBC”).  They are provided for informational purposes only and should not be relied upon as legal advice. UBC takes no responsibility or liability for any use of these materials, or the UBC Materials, including any changes or modifications made to the UBC Materials.


Copyright and Fair Dealing 101: Copying for coursepacks

copy blog post series - copying for course packs


A course pack is a compilation of excerpts of different works to be used as required or supplementary readings by students enrolled in a course of instruction.Dalhousie may rely on the fair dealing guidelines to make copies of short excerpts, and to incorporate them into course packs produced and sold by Dalhousie on behalf of Dalhousie Faculty, subject to complying with the Guiding Principles and Safeguards describe below.
Guiding Principles
The guiding principles behind the fair dealing guidelines are:
• Faculty ought not copy and distribute short excerpts (see Fair Dealing Guidelines, section four) under the fair dealing guidelines as a substitute for the purchase of the work. In order to respect that principle, it is necessary to implement certain safeguards, described below.
• No “profit” can be made on course pack production and sale. If there is no “profit” made in the production or sale of course packs and, the other requirements of the fair dealing guidelines are followed, then the making and sale of course packs incorporating copies of short excerpts is permitted under fair dealing.
• Dalhousie may not utilize the fair dealing guidelines if it opts to send course packs to a commercial copy shop for production and/or sale.
Records should be created and maintained (in paper or electronic form) that show for each course pack:
• the identity of each work included in the course packs,
• identification of the publication from which the excerpt was copied (if applicable),
• the length of each excerpt included,
• the basis upon which each excerpt was copied (e.g. fair dealing, library licence, work made available over the Internet, transactional licence),
• if the basis upon which the excerpt was copied was fair dealing, details sufficient to establish that the excerpt is a “Short Excerpt” (for example, if the excerpt is 10% or less of the work, then the record should indicate the number of pages copied and the total number of pages of the work from which the copies were made),
• where a transactional permission is used to copy an excerpt for a course pack, a copy of the transactional permission.
Each copy of a course pack that includes copies of Short Excerpts made under the Fair Dealing Requirements should include substantially the following notice printed in a prominent location on the course pack (e.g. on the front cover) in addition to any other notice that may be otherwise required.This course pack is made in accordance with the university’s Fair Dealing Requirements for sale to and use by students enrolled in the course of study for which it was made. This course pack may also include copyright-protected material pursuant to permissions granted by the copyright holder. Any reproduction or other use of this material is prohibited, except as otherwise permitted by law.These materials are adapted from materials developed and owned by The University of British Columbia (the “UBC Materials”), and are used with consent of The University of British Columbia (“UBC”).  They are provided for informational purposes only and should not be relied upon as legal advice.  UBC takes no responsibility or liability for any use of these materials, or the UBC Materials, including any changes or modifications made to the UBC Materials.